Useful Documents

Take a look at some of the essential and handy documents below, any questions, contact At the top of the list you can find some of the essential documents involved in proposing, getting started, running and applying for funding.


Clubs & Society Essentials:


Official Documents

Club & Society Guide - (nb: new clubs and socs guide in development - not all information is up-to-date).

New Club or Society Proposal Form - (use this form to propose a new club/society).

Code of Conduct - (this form is required to be signed by all new committee members each year).

Constitution - (this form is required to be signed by all new committee members each year).

Funding Application - (this form is for societies/clubs wishing to access further funds for things like events, supplies or promotion).


Additional documents:


Running your Society

Zoom Set Up Guidance - (a handy guide to using Zoom and setting up online meetings/calls).

Risk Assessment Template - (use this template to complete any necessary Risk Assessments).

Online Risk Assessment Training Course - (ideally at-least one committee member of each society/club is Risk Assessment trained).

Event Planning Training Slides - (a useful handful of slides to help you plan events).


For Trips

Contact & Emergency Contact Collection Form - (use this to collect attendee info - or use Google Forms)

Contact & Emergency Contact List - (for you to collate attendee info & return to AUBSU)

Itinerary Template

Risk Assessment Template



Club/Society Sponsorship Guide

Advertising Opportunities Guide for External Companies (for reference)

Template letter for event sponsorship - (initial contact)

Template letter for general club/soc sponsorship - (initial contact)

Sponsorship Agreement Template


Ordering Club/Society Merch/Clothing

Guide to ordering Club/Soc Merch

Order form - (for you to use to keep track of your members' orders & payment)


Info and templates for your AGM (Annual General Meeting)

Running your online AGM guidance 

AGM Development Plan

AGM Agenda Template

AGMs and how to run one

Template Google Form for Elections